Assistant Controller at DataStax
Santa Clara, CA, US
Job Description Summary:
DataStax, the leader in data management for cloud applications, is seeking a talented Assistant Controller to join our DataStax team.
We are seeking a seasoned corporate financial leader to own the global accounting function and scale it with the company. YOU will be the key driver and enabler in the development of people, process and technology ensuring data is readily available for management decision making, legal compliance and external reporting.
The Controller role will report into the Chief Accounting Officer, be based in Santa Clara, CA and globally own accounting and the processing/payment of supplier and employee spend (payroll and expense reports).
Essential Job Functions of accounting and reporting
Ensure the accounting structure supports the changing needs of a growing and expanding enterprise including working with business leaders and FP&A on simplification of processes, producing consistent and easily accessible financial data, and the proper accounting for new initiatives.
Ensure the Company has documented accounting policies for all material transactions. Act as lead technical accounting resource for the company.
Ensure the Company has documented processes and risk/control matrixes that would meet a PCAOB SOX audit
Act as the primary liaison with auditors for annual audits
Month-end close processing
Responsible for month-end close, including proper application of US GAAP, preparing and reviewing journal entries, variance analysis, and balance sheet account reconciliations
Shorten the monthly WW close and consolidation process to ensure timely and accurate reporting, managing foreign currency revaluation, translation, and inter-company eliminations.
Ensure accuracy and integrity of financial reports from Workday ERP
Lead accounting for non-standard transactions including research and memo documentation of accounting conclusions
Own and ensure timely delivery of external reporting materials
Ensure compliance with investor rights to financial information is addressed in a timely manner
Ensure compliance with bank rights to financial information is addressed in a timely manner
Lead or be a significant contributor in the drafting of a registration statement in accordance with the 1933 Act if and when one is desired
Statutory reporting for foreign entities
Responsible for local company accounting records necessary to meet local statutory filing requirements
With tax lead, track and monitor the filing dates and filing requirements for all countries
Contract with, monitor and support third parties needed to audit the statutory books and prepare the filing materials
Ensure all information is properly accumulated, signed and filed prior to deadlines
Essential Job Functions of operations for cash outflows
Plan, create, implement and monitor processes for the timely and accurate processing of global transactions for:
Employees, including expense report processing and payments, payroll processing and payments, proper payments and tracking of employment related taxes, proper payment and tracking of employee benefit amounts due and paid, and related year-end tax reporting
Suppliers, including system set up, invoice processing, payments, account reconciliation and related year–end tax reporting
Continually review and document risk and controls to ensure processes do not expose the company to undesired outcomes
Adjust processes as demands of the customers served evolve while maintaining the desired level of controls
Lead and contribute to projects to advance the processes and general company initiatives impacting employee and supplier payments
Establish, maintain and seek to improve metrics for items such as: cost per transaction, employee productivity, etc. and benchmark performance against other companies
Drive business process improvements and initiatives; brings best practice to accounting function such as creating updating and maintain corporate accounting policy/methodology & desktop procedure
Provide leadership to the accounting team through coaching, performance management and aligning work priorities; initially responsible for managing up to five team members
Build and maintain effective partnership with all levels within the organization
MBA or Bachelor’s Degree in Accounting or equivalent experience (minimum of 15 years’ relevant experience including both public accounting and corporate accounting)
Ensure high-quality execution of routine processes (monthly closes, semi-monthly payrolls, etc.) while possess strong decision making and prioritization skills to complete process improvement and ad hoc projects
Excellent interpersonal/customer relations skills; clear and concise verbal and written communicator, with the ability to effectively navigate and mediate conflict and foster honest dialog
Be able to work independently; anticipating and resolving problems
Fully committed to setting and achieving stretch goals
Self-motivated and pro-active with demonstrated creative and critical thinking capabilities
Strong leadership and excellent communication skills, with experience managing, motivating and mentoring teams/individuals
Collaborate with a cross-functional team to solve/support business needs.
Intense collaboration skills
Possess a company first attitude ensuring your team looks beyond what is best for the back office and supports what is best for the company as a whole
Passionate customer focus
Thoughtful, fast, disciplined execution
Tenacious commitment to continuous improvement